Administrative Support Specialist (2024)

This position is with the Natural Resources Conservation Service (NRCS) and works in a California State Office within the Management and Strategy organization.

The primary purpose of this position is to serve as a staff specialist performing assignments, projects or studies related to administrative business operations and programs. Work requires knowledge of the appropriate business operation functional areas.

Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement including time-in-grade restrictions, specialized experience and/or education, as defined below.

AREA OF CONSIDERATION: Please note that this job opportunity announcement is only open to current Career/Career-Conditional employees of the FPAC, CTAP/RPL eligibles, and Farm Service Agency permanent county employees. If you do not possess this status, you will not receive consideration.

Time In Grade Requirement: Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. One year at the GS-09 level is required to meet the time-in-grade requirements for the GS-11 level. One year at the GS-11 level is required to meet the time-in-grade requirements for the GS-12 level. (Please submit your SF-50 that shows Time-in-Grade eligibility and reflects your title, series, and grade. No Award or General Adjustment SF-50's will be accepted).

Specialized Experience: You must have at least one year of specialized experience equivalent to the GS-09 grade level in the Federal service that included:

1. Researching and analyzing program data, and compiling summary reports;
2. Preparing and editing a variety of documents such as reports, spreadsheets, forms, tables, charts, graphs, and correspondence;
3. Interpreting and applying administrative policies and procedures; and
4. Managing records for an organization advising on maintenance, disposition, destruction and transfer of records.

(Your resume must CLEARLY demonstrate this experience)

OR

Education: Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher-level graduate education leading to such a degree in business, accounting, finance, or other directly related field. (You MUST submit supporting academic transcripts.)

OR

Combination: Combination of specialized experience and graduate education that total 100% when combined. Combination of specialized experience and graduate education that total 100% when combined. First, determine total qualifying experience as a percentage of the experience required in A above; then determine the education as a percentage of the education required in B above; and then add the two percentages. The total percentages must equal at least 100 percent to qualify. Only graduate education in excess of two years (36 semester hours) may be used when combining education and experience for this grade. (You MUST submit supporting academic transcripts.)

GS-12

Specialized Experience: You must have at least one or more full-time years (12-months) of specialized work experience, equivalent to at least the GS-11 grade level in the Federal service, performing the following duties:

1. Preparing and editing a variety of documents such as reports, spreadsheets, forms, tables, charts, graphs, and correspondence;
2. Implementing policies, procedures, performance objectives, and goals to manage initiatives and programs;
3. Analyzing, evaluating, and recommending more efficient, effective, and economical ways to meet workload and program goals; and
4. Researching appropriate regulations and guidance related to program support functions to resolve issues or improve operating procedures.

(Your resume must CLEARLY demonstrate this experience)

The OPM Qualification Standards for this position can be found at: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

You must submit a copy of your college transcripts or a list of college courses with credit hours, dates completed, and grades received to verify all education requirements (i.e. substitution of education and/or basic education requirement). If a relevant course is not clearly qualifying (e.g. special topic, seminar, research, thesis, obscure or misleading course title, etc.), please submit an official course syllabi and/or detailed course description from the university/college for that particular course to ensure you are properly evaluated. Please note that qualifications determinations are based solely on the information submitted for each particular vacancy announcement. You must document all requirements on every vacancy; we cannot use previous determinations as a basis for rating. All required information must be received by the closing date of this announcement, and non-submission of all required documents/documentation will result in non-consideration. Unofficial transcripts will be accepted. This information must be received by the closing date of this announcement. Non-submission of these documents will result in non-consideration.

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Applicants must, therefore, only report attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Applicants can verify accreditation via this link. All education claimed by applicants will be verified accordingly. Important: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. Please check out this link for more information Recognition of Foreign Qualifications | International Affairs Office (ed.gov)

• Locality Pay: The salary for each location may vary depending on locality. Locality tables may be found at https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/.
• Career Transition Assistance Plan (CTAP) or Reemployment Priority List (RPL): Visit the OPM website for information on how to apply as a CTAP or RPL eligible. To exercise selection priority for this vacancy, CTAP/RPL candidates must meet the basic eligibility requirements and all selective factors. CTAP candidates must be rated and determined to be well qualified (or above) based on an evaluation of the competencies listed in the How You Will Be Evaluated section. When assessed through a score-based category rating method, CTAP applicants must receive a rating of at least 85 out of a possible 100.
• Farm Service Agency (FSA) County Employees: Permanent County employees without prior Federal tenure who are selected for a Civil Service position under Public Law 105-277 will be given a career-conditional appointment and must serve a 1-year probationary period.
• If you are selected for a position with further promotion potential, you will be placed under a career development plan, and may be non-competitively promoted if you successfully complete the requirements and if recommended by management. However, promotion is neither implied nor guaranteed.
• This position is eligible for telework within the local commuting area of the position and other flexible work arrangements. Current USDA policy includes telework for an 8 hour work day, 4 days per week; other flexibilities are possible dependent upon availability and/or the position and its associated duties. Employee participation is at the discretion of the supervisor.
• PLEASE NOTE: In the interest of filling these positions as efficiently as possible, we are requiring the following:
  • If called for an interview, applicants must be available to interview within 3 business days of being contacted.
  • If a tentative job offer is extended, selectee will have 2 business days in which to accept or decline.
  • Recruitment and/or relocation incentives may be authorized; Management may authorize superior qualifications & enhanced annual leave for applicants who are deemed to be highly qualified.
  • Relocation expenses may be authorized as allowable by Federal Travel Regulations (FTR) and USDA policy.

You will be evaluated based on your qualifications for this position as evidenced by the experience, education, and training you described in your application package, as well as the responses to the Assessment Questionnaire to determine the degree to which you possess the knowledge, skills, abilities and competencies listed below:

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Please read the entire announcement and all instructions before you begin. You must complete this application process and submit all required documents electronically by 11:59p.m. Eastern Time (ET) on the closing date of this announcement.

If you are unable to apply online or need to fax a document you do not have in electronic form, please contact Midwest Services Branch.You must submit a complete application by the close of the announcement.

This agency provides reasonable accommodation to applicants with disabilities on a case-by-case basis; contact the Agency Contact to request this.

To begin, click "Apply" and follow the instructions to complete the Assessment Questionnaire and attach your resume and all required documents.

NOTE: If a document is resubmitted, it replaces the previous submission, which means the previous document is no longer available to the Human Resources Office. If you are adding to, rather than replacing a previous submission, you must upload both the old document and the new document. You must verify that uploaded documents from USAJOBS transfer into the Agency's staffing system as there is a limitation to the number of documents that can be transferred. However, once in the Agency's staffing system, you will have the opportunity to upload additional documents. Applicants may combine all like required documents (e.g. SF-50s or veteran docs) into one or more files and scan for uploading into the application. Each file must not exceed 5MB. Grouping like documents into files will simplify the application process. Documents must be in one of the following formats: GIF, JPEG, JPG, PDF, PNG, RTF, or Word (DOC or DOCX). Uploaded documents may not require a password, digital signature, or other encryption to open.

Phone

8164265706

Email

Kansascity@opm.gov

Address

Natural Resources Conservation Service
1400 Independence Ave SW
Washington, DC 20250
US

Your application will be reviewed to verify that you meet the eligibility and qualification requirements for the position prior to issuing referral lists to the selecting official. If further evaluation or interviews are required, you will be contacted. Log in to your USAJOBS to check your application status. We expect to make a final job offer approximately 40 days after the deadline for applications.

Multiple positions may be filled from this announcement.